[tidy error]
The Kentucky Association of Counties Workers' Compensation Fund held a special Board of Trustees' meeting, pursuant to proper notice given in accordance with KRS 61.823, at 10:40 a.m. on Monday, February 24, 2020 at 400 Englewood Drive in Frankfort, Kentucky.
The roll was called. The following Trustees were present: Chairman Greg Terry, Carlisle Co. Judge/Executive; Michael Logsdon, Oldham Co. Magistrate (via phone); Casey Ellis, Owen Co. Judge/Executive (via phone); Dan Mosley, Harlan Co. Judge/Executive; and Elbert Bennett, Caldwell Co. Magistrate.
Others present were: Temple Juett, Director of Insurance; Jim Henderson, Executive Director/CEO; Tim Sturgill, General Counsel; Karen Basham, Chief Financial Officer; Jeremy Head, Claims Manager; Michael Ray, Safety & Loss Control Manager; Bruce Lawson, Senior Accountant; Crystal Hellard, Litigated Claims Specialist; Kris Dunn, Underwriting Manager; Andrea Morse, Associate Underwriter; Marie Skinner, Accountant; Rich Ornstein, Staff Attorney; Phil Crumpton, Law Enforcement Specialist; Macy Thompson and Kathy Basham, Customer Service Representatives; Rob Brown and Joe Greathouse, LGIA/KACo Marketing Agent; Clint Combs, Peel & Holland/Marketing Agents; Sue Porter, Kathy Marshall and Michelle Finke, Roeding Insurance/Marketing Agents; Paul Harnice, Board Counsel, Stoll, Keenon, Ogden, PLLC; Ed Meredith and Jeremy Russell, Underwriters, Safety & Claims; Jesse Penn, Customer Support Specialist; and Sonya Chesser, Executive Secretary.
Chairman Terry called the meeting to order at 10:40 a.m.
Motion made by Dan Mosley, seconded by Michael Logsdon, to approve the minutes of the January 29, 2020 meeting as presented. Motion carried.
Ms. Basham presented and discussed the following reports: balance sheet as of January 31, 2020; FY 2019/20 budget detail for the seven months ending January 31, 2020; FY 2019/20 PAF budget for period July 1, 2019 through January 31, 2020; check history report for January 1 - 31, 2020; FY 2019/20 agent commissions as of January 31, 2020; FY 2019/20 premium receivables as of February 19, 2020; and FY 2019/20 investment portfolio summary as of January 31, 2020. She said the Fund is in compliance with the investment ratios as statutorily required by the Kentucky Department of Insurance.
Motion made by Michael Logsdon, seconded by Elbert Bennett, to acknowledge receipt of the financial reports as presented. Motion carried.
Mr. Head presented a quarterly report of the claims activity for 2019 including a comparison from 2015 through 2019. He also presented the new reported claims for January 2020.
Mr. Juett, giving the director's report, provided each board member with a written copy of his report.
Mr. Juett presented a memorandum of extension between the Kentucky Association of Counties All Lines Fund and Underwriters Safety & Claims, Inc. (USC) and USC's Nurse Triage Services for an additional one (1) year term commencing on July 1, 2020 and continuing through June 30, 2021.
Motion made by Dan Mosley, seconded by Elbert Bennett to approve the memorandum of extension with Underwriters Safety & Claims, Inc. and USC's Nurse Triage Services for an additional one (1) year term. Motion carried.
Ms. Basham said a request for proposals for auditing services was sent out. Deming, Malone, Livesay and Ostroff, PLLC and Mountjoy Chilton Medley, LLP each submitted a response. She presented and discussed the proposals and recommended remaining with Deming, Malone, Livesay and Ostroff, PLLC for another three year term starting with fiscal year 2019-20.
Motion made by Dan Mosley, seconded by Elbert Bennett to accept the proposal as submitted by Deming, Malone, Livesay and Ostroff, PLLC. Motion carried.
Mr. Juett presented and discussed a policy regarding use of local independent agents for the board's consideration. He said the KALF Board has adopted this policy.
Motion made by Elbert Bennett, seconded by Dan Mosley, to adopt the policy regarding the use of local independent agents as presented. Motion carried.
The next regularly scheduled meeting will be held March 25th at 10:30 a.m.
Motion made by Dan Mosley, seconded by Michael Logsdon, to go into closed session at 11:04 a.m. to discuss proposed or pending litigation involving the board as authorized by KRS 61.810 (1)(c). Motion carried.
Motion made by Michael Logsdon, seconded by Casey Ellis, to return to open session at 11:12 a.m. Motion carried.
Motion made by Casey Ellis, seconded by Elbert Bennett to adjourn the meeting at 11:12 a.m. Motion carried.
