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The Kentucky Association of Counties Insurance Agency, Inc. held a Board of Directors meeting at 1 p.m. on Thursday, December 15, 2022. This meeting was held at 400 Englewood Drive in Frankfort, Ky. and via video teleconference, pursuant to proper notice given in accordance with KRS 61.826 and 65.312(3).
The roll was called. The following Directors were present: Chairman KACo President and Warren Co. Attorney; Amy Milliken; KACo President-elect and Scott Co. Magistrate David Livingston; Stevie Givens, Butler Co. Magistrate; Ronnie Akers, Floyd Co. Magistrate; Alex Barnett, Harrison Co. Judge/Executive; and Jim Henderson, KACo Executive Director/CEO.
Others participating included: Temple Juett, Director of Insurance and Business; Tim Sturgill, General Counsel; Karen Basham, Chief Financial Officer; Marie Skinner, Accounting Manager; Kelly Harding and Clint Combs, Hub/Peel & Holland, Inc.; and Sonya Chesser, Executive Assistant to CEO/Director of Administrative Assistant.
Chairman Milliken called the meeting to order at 2:22 p.m.
Motion made by Stevie Givens, seconded by Ronnie Akers, to approve the minutes of the September 22, 2022 and September 28, 2022 meetings as presented. Motion carried.
Ms. Basham presented and discussed the balance sheet as November 30, 2022; income statement for period July 1, 2022 through November 30, 2022; and FY 2022/23 PAF budget for period July 1, 2022 through November 30, 2022.
Motion made by Stevie Givens, seconded by David Livingston, to acknowledge receipt of the financial reports as presented. Motion carried.
Mr. Sturgill presented a motion reflecting staff's recommendation to adjust board fees from $250 to $325 and to move from a per meeting fee to a monthly stipend effective January 1, 2023 and, effective July 1, 2023, and annually thereafter, to adjust the stipend based on the Consumer Price Index for prior calendar year. He said there is no record of the board fees being changed since at least prior to 2000.
Motion made by David Livingston, seconded by Alex Barnett, to adopt the motion as presented to adjust the board fee, effective January 1, 2023, as a monthly stipend of $325 for each member and to adjust the stipend effective on July 1, 2023, and annually thereafter, for the increase based on the Consumer Price Index for prior calendar year. Motion carried.
President Milliken requested approval of the following meeting schedule for 2023: March 30 (includes the annual meeting of the KACo Medical Benefits Committee); June 29; September 21; and December 14. All meetings will be held at 1:00 p.m. via video teleconference in accordance with KRS 61.826; that the primary location of the teleconference where the public will be allowed to attend and will be at the offices of the Kentucky Association of Counties, 400 Englewood Drive, Frankfort, Kentucky.
Motion made by Stevie Givens, seconded by David Livingston, to adopt the schedule of meetings for 2023 as presented; that all meetings will be held via video teleconference in accordance with KRS 61.826; that the primary location of the teleconference where the public will be allowed to attend, unless otherwise noted on the schedule, will be at the offices of the Kentucky Association of Counties, 400 Englewood Drive, Frankfort, Kentucky. Motion carried.
Mr. Harding, giving an update on health insurance, provided a summary of the KACo Benefits Program, which includes 67 fiscal courts, 68 libraries and 66 other political subdivisions totaling 201 members covering 5,942 lives. The report also included a five-year review of the Agency's financial performance, the current and prior rolling twelve month commissions, and information related to all active KACo accounts.
Mr. Harding discussed an issue with claims being denied by Anthem. An administrative error made by Anthem related to premium payments caused some members to have trouble accessing their health plan coverage and others to receive incorrect information that their claim had been denied due to their employers' premium payment status. Anthem has since corrected the error and is working to reprocess all incorrectly denied claims by December 23. Mr. Harding presented a letter from HUB/Peel and Holland Insurance to be sent out today by Capstone to all members regarding this issue including a letter from Anthem regarding the same.
President Milliken thanked Judge Barnett for his service on the Board. He was also presented with a plaque for his service on the KACo Board from 2011 to 2022. Judge Barnett will be leaving the board due to the general election results.
Motion made by Stevie Givens, seconded by David Livingston, to adjourn the meeting at 2:44 p.m. Motion carried.
