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The Kentucky Association of Counties (KACo) held an executive committee meeting at the KACo offices located at 400 Englewood Drive in Frankfort, Ky. and via video teleconference, pursuant to proper notice given in accordance with KRS 61.823, KRS 61.826, 65.312(3) and 2020 Ky. Acts ch. 73 sec. 1(8)(b), at 9:00 a.m. on Thursday, September 23, 2021.
The roll was called. The following Directors were present: President Reagan Taylor, Madison County Judge/Executive; President-elect Phil Sammons, Boyle County Magistrate; 1st Vice President Amy Milliken, Warren Co. Attorney (via video teleconference); 2nd Vice President David Livingston, Scott County Magistrate (via video teleconference); and Immediate Past President Gary Moore, Boone County Judge/Executive.
Others present included: Jim Henderson, Executive Director/CEO; Tim Sturgill, General Counsel; Karen Basham, Chief Financial Officer; Temple Juett, Director of Insurance and Business; Crystal Hellard, Litigated Claims Manager; Jon Sharp, IT Manager; and Sonya Chesser, Executive Assistant to CEO/Director of Administrative Services.
President Taylor called the meeting to order at 10:10 a.m.
Motion made by Phil Sammons, seconded by Amy Milliken, to approve the minutes of the August 19, 2021 meeting as presented. Motion carried.
Mr. Henderson recognized Crystal Hellard, an asset and dedicated KACo employee since in 2007. Ms. Hellard began working in KACo's insurance department as a customer service representative, followed by a paralegal. She explained her current role as the litigated claims manager and assisting with the new County Partner Program. She addressed several questions from the Committee relating to the claims process and frequency of claims.
Ms. Basham presented and discussed the following financial reports: statement of financial position as of August 31, 2021; consolidated budget report for period July 1, 2021 through August 31, 2021; statement of activities for period July 1, 2021 - August 31, 2021; FY 2020/21 consolidated PAF budget report for period July 1, 2021 - August 31, 2021. She also presented the credit card reports and the out of state travel for the month of August 2021.
President Taylor asked that the next Executive Committee meeting include discussions about potential changes to the KACo Presidential Scholarship Committee and that Susan Riddell, who oversees the scholarship application process, be included in the discussion.
Ms. Basham presented and discussed the investment report as of August 31, 2021 including the investment transactions for the month of August 2021. The Committee received a full listing of all of the Association's investments electronically.
Motion made by Gary Moore, seconded by Phil Sammons, to acknowledge receipt of the financial reports and the investment report and to ratify the investment transactions as presented. Motion carried.
Ms. Basham presented and discussed the draft audited financial statement for year ended June 30, 2021 and the auditor's communication report as prepared by MCM, CPAs. She said MCM, CPAs presented the audit to the KACo Audit Committee and it was approved.
Motion made by Amy Milliken, seconded by Phil Sammons, to acknowledge receipt of the audited financial statement as presented. Motion carried.
Mr. Sturgill presented and discussed amendments to the KACo Procurement Policy, which would include increasing the procurement amount from $20,000 to $30,000.
Motion made by David Livingston, seconded by Phil Sammons, to recommend that the board of directors approve the amendment to the procurement policy as presented. Motion carried.
Mr. Henderson, giving the executive director's report, presented the Committee with a written report, which included information about the 47th Annual KACo Conference and Exposition to be held Nov. 3-5 at the Galt House Hotel in Louisville. KACo, in collaboration with Eastern Kentucky University (EKU) is offering eligible county employees significant discounted tuition, free books for undergraduates, and a locked-in tuition rate for two years thanks to a recent agreement between EKU and KACo. He said Murray State University has also contacted KACo about an economic development program. Mr. Henderson said KACo recently launched a new corporate sponsorship initiative, the County Partner Program. The program is designed to foster positive relationships between counties and the private sector. The program has already garnered a lot of interest, with more than $130,000 raised in just over a month. The Committee is invited to join the Champion level partners for dinner on Wednesday of the Conference. The KACo Board will hold a special meeting on October 28 to discuss legislative priorities. He plans to have a photographer to take individual photos of the board on that day. Judge Moore suggested obtaining photos of the corporate partners as well. Mr. Henderson said Cashvest by three+one is a program endorsed by NACo to produce data-driven liquidity analysis and time-horizon evaluations that are applied to generate maximum value on current cash deposits and enhance non-tax revenue sources for counties. He said more details will be provided at a future meeting.
President Taylor said he is proud of KACo' partnership announcement with EKU and the Kentucky League of Cities, as five city/county employees have already signed up.
The next scheduled meeting will be held October 28 at 10:00 a.m.
Motion made by Amy Milliken, seconded by Gary Moore, to adjourn the meeting at 11:49 a.m. Motion carried.
The Kentucky Association of Counties (KACo) held a special executive committee meeting at the KACo offices located at 400 Englewood Drive in Frankfort, Ky. and via video teleconference, pursuant to proper notice given in accordance with KRS 61.823, KRS 61.826, 65.312(3) and 2020 Ky. Acts ch. 73 sec. 1(8)(b), at 1:00 p.m. on Tuesday, October 12, 2021.
The roll was called. The following Directors were present: President Reagan Taylor, Madison County Judge/Executive (via video teleconference); President-elect Phil Sammons, Boyle County Magistrate; 1st Vice President Amy Milliken, Warren Co. Attorney (via video teleconference); 2nd Vice President David Livingston, Scott County Magistrate (via video teleconference); and Immediate Past President Gary Moore, Boone County Judge/Executive (via video teleconference).
Others present included: Jim Henderson, Executive Director/CEO; Tim Sturgill, General Counsel (via teleconference); Karen Basham, Chief Financial Officer; Temple Juett, Director of Insurance and Business; Kelly Harding, Vice President of Benefits and Wellness, Peel & Holland (via video teleconference); Jesse Penn, Computer Support Specialist; and Sonya Chesser, Executive Assistant to CEO/Director of Administrative Services.
President Taylor called the meeting to order at 1:00 p.m.
The purpose of the meeting was to review and consider proposals to select an actuarial service to complete a feasibility study to determine the cost and associated risks of moving a fully insured health insurance Association plan to a partially self-funded Multiple Employer Welfare Arrangement (MEWA).
Mr. Henderson briefed the Committee as to why KACo is pursuing a self-insured model given that the health insurance program has reached roughly 5,000 covered lives. For the past year and half, staff has had multiple meetings with the Kentucky Department of Insurance (DOI) and DOI has supported KACo exploring the option of partially self-funded model.
UHAS Health Actuaries and Windsor Strategy Partners both responded to the request for proposals. Mr. Harding reviewed proposals for accuracy and, while both entities were qualified, he recommended Windsor Strategy Partners as the best selection for this project.
The Committee was in receipt of the request for proposals, the proposals submitted by UHAS Health Actuaries and Windsor Strategy Partners, Mr. Harding's response and recommendation, and a consulting agreement between Windsor Strategy Partners, Inc. and KACo. The term of the agreement with Windsor Strategy Partners, Inc. would begin October 8, 2021 and expire September 30, 2022. The agreement will automatically renew for successive one-year periods after the end of the initial one-year term unless notice to terminate is provided by either party.
Mr. Harding explained the actuarial process and the need for a study. He recommended entering into an agreement with Windsor for $45,000.
Motion made by Gary Moore, seconded by Amy Milliken, to accept staff's recommendation to contract with Windsor to perform the actuarial feasibility study at the price of $45,000. Motion carried.
Motion made by Phil Sammons, seconded by Gary Moore, to adjourn the meeting at 1:32 p.m. Motion carried.
