Thursday, October 24, 2024

The Kentucky Association of Counties, Inc. (KACo) held an executive committee meeting at 11 a.m. on Thursday, October 24, 2024. This meeting was held at the KACo offices located at 400 Englewood Drive in Frankfort, Ky. and via video teleconference pursuant to proper notice given in accordance with KRS 61.826 and KRS 65.312(3).

The roll was called. The following Directors were present: President David Livingston, Scott County Magistrate; President-elect Dan Mosley, Harlan County Judge/Executive; 1st Vice President Adam O'Nan, Union County Judge/Executive; 2nd Vice President Michael Logsdon, Oldham County Magistrate; and Immediate Past President Amy Chandler, Warren County Attorney.

Others present included: Jim Henderson, Executive Director/CEO; Karen Basham, Chief Financial Officer; Temple Juett, Director of Insurance and Business; Shellie Hampton, Director of Government Affairs; Jennifer Burnett, Director of Strategic Operations; Brenna Angel, Associate Director of Communications; Rebecca Jackson, Graphics Designer; Susan Ridell, Communications Manager; Jesse Penn, Computer Support Specialist; and Sonya Chesser, Executive Assistant to CEO/Director of Administrative Services.

President Livingston called the meeting to order at 11:05 a.m.

Motion made by Adam O'Nan, seconded by Michael Logsdon, to approve the minutes of September 26, 2024, meeting as presented. Motion carried.

Ms. Burnett recognized KACo's communications team for winning multiple awards from the Kentucky Association of Government Communicators. She provided an update on the Opioid Commission Symposium held this past week, mentioning that the staff will collaborate with the Commission and the Department for Local Government to establish a more robust funding reporting system. Additionally, Ms. Burnett noted that the upcoming general election will feature approximately 150 county-elected positions, including circuit court clerks, as well as several other vacant county seats. At the upcoming KACo conference, there will be a meeting of county IT professionals, along with a breakout session entitled "Enhancing County IT Infrastructure: Strategic Steps for County Officials." Ms. Burnett said KACo received over 500 submissions from students in grades kindergarten through eighth for the art contest, with the top three winners set to be honored at the conference. Lastly, counties are invited to apply for a share of $5.4 million available through the state and local cybersecurity grant program to support various cybersecurity initiatives. The application deadline is Nov. 3rd.

Ms. Basham presented and discussed the following financial reports: statement of financial position as of September 30, 2024, the consolidated budget report, FY 2024/25 PAF budget report and statement of activities for period July 1, 2024 through September 30, 2024. She also presented the credit card reports for September 30, 2024, and the out of state travel report for September 2024.

Ms. Basham presented and discussed the investment report and security position changes for September 2024. The Committee did not receive an electronic copy of the full monthly investment report due to a glitch in Central Bank's system.

Motion made by Michael Logsdon, seconded by Adam O'Nan, to acknowledge receipt of the financial and investment reports and to ratify the investment transactions as presented. Motion carried.

Ms. Basham presented and discussed the audited financial statement for period ending June 30, 2024, as prepared by Cherry Bekaert. The executive summary noted that the auditors did not identify any control deficiencies within the audit and noted a clean audit.

Motion made by Adam O'Nan, seconded by Dan Mosley, to acknowledge receipt of the audit as presented. Motion carried.

Ms. Basham presented and discussed the Asset Management Agreement with Conning.

Motion made by Michael Logsdon, seconded by Adam O'Nan, to approve the Asset Management Agreement with Conning as presented.  Motion carried.

Mr. Sturgill presented and discussed Fifth Third Bank's Custody Agreement for the board's consideration.

Motion made by Michael Logsdon, seconded by Adam O'Nan, to adopt and authorize President Livingston and President-elect Mosley to sign the Certificate of Resolution naming President Livingston, President-elect Mosley, Ms. Basham, Mr. Henderson and Mr. Sturgill as duly authorized representatives of the Kentucky Association of Counties to enter into and execute the applicable agreement(s) and other documents or instructions with Fifth Third Bank, N.A. as may be required from time to time as presented. Motion carried.

Motion made by Adam O'Nan, seconded by Michael Logsdon, to adopt and authorize President Livingston and President-elect Mosley to sign the Authorized Signer's Resolution duly authorizing various representatives of the Kentucky Association of Counties to take all actions necessary to perform day-to-day duties by providing Fifth Third Bank National Association with direction for the daily administration and operation of the Kentucky Association of Counties account as presented. Motion carried.

Motion made by President Livingston, seconded by Adam O'Nan, to approve and authorize President Livingston and President-elect Mosley to sign the Custody Services Agreement, Fee Agreement, Online Channel Access Agreement and Channel Service Schedule with Fifth Third Bank as presented. Motion carried.

Mr. Sturgill said KACo started acquiring firearm simulators from a company called MILO in the early 2000s for training law enforcement officials. However, this equipment has become outdated for KACo's needs since we now utilize virtual reality software through WRAP and we wish to dispose of the MILO equipment. KACo has four mobile MILO units, one fixed MILO unit, and various other equipment. Some of these items are registered with the AFT because they can be converted into working firearms. The mobile units will be given to the Hopkins, Kenton and Floyd County Sheriff's Offices, with the recipient of the fourth unit yet to be determined. Additionally, Hopkins County will receive all the items that are capable of being converted into working firearms and will transfer the registration with the ATF.

Motion made by Adam O'Nan, seconded by Dan Mosley, to approve the surplus plan as presented. Motion carried.

Motion made by Michael Logsdon, seconded by Adam O'Nan, to go into closed session to conduct a discussion or hearing which might lead to the appointment, discipline or dismissal of an individual employee as authorized by KRS 61.810(1)(f) at 11:56 a.m. Motion carried.

Motion made by Adam O'Nan, seconded by Dan Mosley, to return to open session. Motion carried. No action was taken in closed session.

The next scheduled meeting will be Nov. 21, at 12:30 p.m.

Motion made by Michael Logsdon, seconded by Adam O'Nan, to adjourn the meeting. Motion carried.