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The Kentucky Association of Counties held an executive committee meeting at 10:00 a.m. on Thursday, August 22, 2019 at 400 Englewood Drive in Frankfort, Kentucky.
The roll was called. The following Directors were present: President Elbert Bennett, Caldwell Co. Magistrate; President-elect Gary Moore, Boone Co. Judge/Executive (via phone); 1st Vice President Reagan Taylor, Madison Co. Judge/Executive; 2nd Vice President Phil Sammons, Boyle Co. Magistrate; and Immediate Past President David Nicholson, Jefferson Co. Circuit Court Clerk.
Others present were: Jim Henderson, Executive Director/CEO; Karen Basham, Chief Financial Officer; Grant Satterly, Director of Insurance; Lonnie Campbell, Assistant Director of Financial Services; and Sonya Chesser, Executive Assistant/Events Manager.
President Bennett called the meeting to order at 10:00 p.m.
Motion made by Phil Sammons, seconded by David Nicholson, to approve the minutes of July 25, 2019 meeting as corrected changing Gary Moore's title from County Commissioner to Judge/Executive. Motion carried.
Ms. Basham presented and discussed the following financial reports: FY 2019/20 consolidated budget report for July 1 - 31, 2019; statement of financial position as of July 31, 2019; statement of activities for July 1 - 31, 2019; and the FY 2018/19 PAF budgets for all programs for period July 1 - 31, 2019. She also presented copies of the credit card reports for the month of July 2019 and out of state travel for the month of July.
Ms. Basham provided a list of the counties that owe membership dues for FY 2019/20. Deadline to submit payment is August 31, 2019.
Motion made by Reagan Taylor, seconded by Phil Sammons, to acknowledge receipt of the financial reports as presented. Motion carried.
Mr. Satterly presented and discussed the investment report for July 2019 including the security position changes for the month of July and his personal view of the economic outlook and summary for August 2019.
Motion made by Reagan Taylor, seconded by David Nicholson, to acknowledge receipt of the investment report and to approve the security position changes as presented. Motion carried.
President Bennett requested approval of resolutions in memory of Pendleton Co. Jailer Ken Kells; Todd Co. Clerk Leslie Cunningham; Metcalfe Co. Sheriff Ricky Brooks; and former Perry Co. Magistrate and KACo President Freddie Combs.
Motion made by David Nicholson, seconded by Phil Sammons, to adopt the resolutions as presented. Motion carried.
President Bennett discussed his concerns with comments made by Richard Tanner about KACo not lobbying enough for KMCA. President Bennett said KACo lobbies to the benefit of all county government and wanted to make the Committee aware of the situation. The Committee suggested having the current and incoming presidents of KACo and KMCA to discuss the issue.
Mr. Satterly provided an overview of the KACo Financial Services department including a list of staff and job duties of those in that department, a history of the program and the services that KACo Financial Services provides to its members. Mr. Campbell provided an overview of his job duties.
The executive committee received a copy of the departmental reports for the month of August.
Mr. Henderson, giving the executive director's report, provided a written copy of his executive director's report for the month of August 2019. He has conducted two listening tours in the FIVCO and Buffalo Trace ADD regions meeting with elected county officials to discuss their concerns about issues of importance to their office and county. Seven out of the fifteen regions have been scheduled for August and September and each session is hosted by a KACo Board member representing their ADD region. He said KACo is advertising for a law enforcement specialist position for its insurance department. The KACo Conference & Exposition will be held Oct. 23-25 at the Galt House Hotel in Louisville. He asked the board to let Ms. Chesser know of specific topics to include on the agenda. Mr. Henderson plans to hold a meeting with the affiliate directors on a quarterly basis. The first meeting was attended by four of the seven affiliate directors. He provided an update on the White House briefing scheduled for Oct. 3 in Washington in which all fiscal court members from Kentucky, Ohio and Michigan are invited to attend. There was discussion on providing financial support for those attending from Kentucky. The board asked Mr. Henderson to work with KCJEA and KMCA to consider assisting in providing financial assistance for their members. A scholarship of $200.00 per person was also discussed. Mr. Henderson said he would provide more information at the next meeting. While discussing this issue, Judge Moore received a message from the White House Intergovernmental Affairs office stating that only fifteen registrations from Kentucky have been received and a greater turnout is desired.
Squire Sammons commended Mr. Henderson on a job well done as executive director.
The executive committee agreed to hold a special meeting on Wednesday, September 4th at 12:30 p.m. and to move the time of the September 26th meeting from 11:00 a.m. to a special time at 10:30 a.m.
Motion made by Phil Sammons, seconded by David Nicholson, to adjourn the meeting at 12:25 p.m. Motion carried.
The Kentucky Association of Counties held a special executive committee meeting, pursuant to proper notice given in accordance with KRS 61.823, at 12:30 p.m. on Wednesday, September 4, 2019 at 400 Englewood Drive in Frankfort, Kentucky.
The roll was called. The following Directors were present: President Elbert Bennett, Caldwell Co. Magistrate; President-elect Gary Moore, Boone Co. Judge/Executive; 1st Vice President Reagan Taylor, Madison Co. Judge/Executive; 2nd Vice President Phil Sammons, Boyle Co. Magistrate; and Immediate Past President David Nicholson, Jefferson Co. Circuit Court Clerk.
Others present were: Jim Henderson, Executive Director/CEO; Tim Sturgill, General Counsel; Karen Basham, Chief Financial Officer; and Sonya Chesser, Executive Assistant/Events Manager.
President Bennett called the meeting to order at 12:50 p.m.
The primary purpose of the meeting was to discuss KACo's legislative process. There was discussion concerning creating a policy committee system. The executive committee directed staff to survey the seven state associations surrounding Kentucky and others similar to KACo to determine their legislative structure.
The board agreed to hold a special meeting on Saturday, September 14th at 9:00 a.m. for the purpose of discussing KACo's legislative process. Breakfast to be provided.
There was discussion concerning the note burning ceremony to be held September 26th at 12:45 p.m. President Bennett requested that Retired Brigadier General and Boyle Co. Judge/Executive Howard Hunt lead the pledge of allegiance at the ceremony. The dress attire is business casual.
Mr. Henderson provided an update on the White House briefing scheduled for October 3 in Washington, DC. Due to the limited number of board members attending, which will be paid by KACo, the board agreed to reach out to non-board members who may have an interest in attending and offer a scholarship in the amount of up to $300.
Mr. Henderson provided an update on the outstanding membership dues FY 2019/20.
Motion made by David Nicholson, seconded by Phil Sammons, to adjourn the meeting at 3:13 p.m. Motion carried.
The Kentucky Association of Counties held a special executive committee meeting, pursuant to proper notice given in accordance with KRS 61.823, at 12:30 p.m. on Saturday, September 14, 2019 at 400 Englewood Drive in Frankfort, Kentucky.
Others present were: Jim Henderson, Executive Director/CEO; Tim Sturgill, General Counsel; Karen Basham, Chief Financial Officer; Shellie Hampton, Director of Governmental Relations; Jennifer Burnett, Director of Research; and Sonya Chesser, Executive Assistant/Events Manager.
President Bennett called the meeting to order at 9:07 a.m.
President Bennett thanked each one for attending today's highly important meeting to discuss efforts in creating a better legislative process.
Ms. Burnett said staff spoke with representatives from county associations in Arkansas, Georgia, Illinois, Indiana, Iowa, North Carolina, Ohio, Tennessee, Texas, West Virginia and Wisconsin to examine how other associations set policy and react to legislation throughout sessions. She presented her findings to the executive committee.
There was much discussion concerning KACo's legislative process and options to modify the process.
Based on discussions, Mr. Sturgill recommended that the executive committee send out a memo to the full board outlining recommended changes to the legislative process. Those changes could include that staff, in consultation with the affiliates, will draft the priorities for the session and guidelines of advocacy for presentation to the executive committee and the executive committee will make recommendation to the board of directors or full membership. During the session, the KACo legislative committee will hold weekly meetings for guidance and to take positions on bills as needed. Another change could be the addition of the executive committee to the legislative committee. As part of this change, presidents of each affiliate may designate another elected official member of their association to be a representative on the legislative committee. Judge Moore said affiliate directors will still be invited to participate in the weekly meetings. Judge Moore suggested utilizing a mobile enabled webpage in which staff posts legislative positions online allowing the members the opportunity to regularly track position on bills.
Judge Taylor recommended staff work with Judge Moore to draft a proposal and present it to the executive committee at a special meeting in which Judge Moore can attend given his busy schedule.
Mr. Henderson said staff is working on possible changes to the KACo bylaws.
Motion made by Gary Moore, seconded by Phil Sammons, to adjourn the meeting at 11:14 a.m. Motion carried.
