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The Kentucky Association of Counties held an executive committee meeting at noon on Thursday, November 21, 2019 at 400 Englewood Drive in Frankfort, Kentucky.
The roll was called. The following Directors were present: President Gary Moore, Boone Co. Judge/Executive; President-elect Reagan Taylor, Madison Co. Judge/Executive; 1st Vice President Phil Sammons, Boyle Co. Magistrate; 2nd Vice President Amy Milliken, Warren Co. Attorney; and Immediate Past President Elbert Bennett, Caldwell Co. Magistrate.
Others present were: Jim Henderson, Executive Director/CEO; Tim Sturgill, General Counsel; Karen Basham, Chief Financial Officer; Grant Satterly, Director of Financial Services; and Sonya Chesser, Executive Assistant/Events Manager.
President Moore called the meeting to order at 12:22 p.m.
President Moore thanked the executive committee for their participation in attending the Interim Joint Committee on Local Government this morning.
Motion made by Phil Sammons, seconded by Elbert Bennett, to approve the minutes of the October 24, 2019 and November 11, 2019 meetings. Motion carried.
Ms. Basham presented and discussed the following financial reports: statement of financial position as of October 31, 2019; consolidated budget report for period July 1, 2019 through October 31, 2019; statement of activities for period July 1, 2019 through October 31, 2019; and FY 2019/20 PAF budget reports for July 1, 2019 through October 31, 2019. She also presented and discussed the credit card reports for the month of October 2019 and the out of state travel report for the month of October.
Motion made by Reagan Taylor, seconded by Phil Sammons, to acknowledge receipt of the financial reports. Motion carried.
Mr. Satterly presented and discussed the investment report for October 2019 including the security position changes for the month of October and his personal view of the economic outlook and summary for November 2019.
Motion made by Phil Sammons, seconded by Amy Milliken, to approve the security position changes as presented. Motion carried.
President Moore presented memorial resolutions former Muhlenberg Co. Coroner and State Representative Charles Nelson; former Daviess Co. Jailer and Sheriff Charles Norris; former Gallatin Co. Coroner Jasper "Jack" Lowder; former Laurel Co. Sheriff Louis "Buster" Smith; and former Boone Co. PVA Chester Henderson. He also acknowledged the recent passing of two former county officials: Madison Co. Sheriff Nelson O'Donnell and Johnson Co. Judge/Executive R. T. "Tucker" Daniel. President Moore asked for a moment of silence in their memory.
Motion made by Amy Milliken, seconded by Reagan Taylor, to approve the resolutions as presented. Motion carried.
Mr. Henderson presented a copy of the KACo bylaws for discussion. President Moore asked Mr. Sturgill to draft changes with regards to changing the term of the elected board positions representing the Area Development Districts from one year to two years beginning in 2020 as well as any other cleanup items needed. He asked Mr. Sturgill to email the proposed changes to the Committee for consideration allowing enough time for a ten day notice to the full board before its December 19th meeting. Squire Sammons asked if the Committee should have more authority over the hiring of an executive director. The Committee agreed that the process should remain the same with the full board making that decision. President Moore said there should be clarity as to the roles and responsibilities of the executive committee and full board and recommended having a written policy outlining same. Squire Sammons discussed KACo having an employment contract with its executive director. For the record, Mr. Henderson said when the executive committee loses confidence in him, the Committee will not have to ask him to leave. President Moore said the motion to hire Mr. Henderson included a one year limit and he asked Ms. Chesser to provide the exact motion for the Committee's review, at which time, the Committee may look at extending a multi-year deal, which will require a contract. Judge Taylor said he would like to see a process for the hiring of individual employees.
Mr. Henderson provided the Committee with a written copy of his executive director's report for November as well as the monthly departmental reports.
President Moore provided information about a company, MFSC, which he learned about through NACo that is offering a potential accounts payable service to counties at no cost. He will provide Mr. Henderson with contact information for them to make a presentation to the Committee at a future meeting.
President Moore said several state associations offer human resource services to their counties and suggested KACo exploring something similar. Mr. Sturgill suggested offering it as a valued added service for members of the KACo All Lines Fund by having members call an outside HR Consultant and being covered by the Fund. President Moore asked staff to explore the best model and discuss at a future meeting.
Motion made by Elbert Bennett, seconded by Phil Sammons, to go into closed session to conduct a discussion or hearing which might lead to the appointment, discipline or dismissal of an individual employee as authorized by KRS 61.810(1)(f) at 1:14 p.m. Motion carried.
Motion made by Reagan Taylor, seconded by Phil Sammons, to return to open session at 1:43 p.m. Motion carried. No action was taken during closed session.
Mr. Henderson presented a copy of Kentucky's 120 counties: A Postcard Album (1900-1925) for the Committee's review. He said KACo is looking to provide a complimentary copy to each county; a $60 value.
There was discussion concerning the inauguration set for Dec. 10. Mr. Henderson said he would look into reserving seats for KACo's leadership. He said KACo is co-sponsoring a breakfast and lunch with the Kentucky Council of ADD's and all are welcome to attend.
The next regularly scheduled meeting will be held Thursday, December 19th at 11:00 a.m.
Motion made by Reagan Taylor, seconded by Phil Sammons, to adjourn the meeting at 1:52 p.m. Motion carried.
