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The Kentucky Association of Counties held an executive committee meeting at 11:00 a.m. on Thursday, June 20, 2019 at 400 Englewood Drive in Frankfort, Kentucky.
The roll was called. The following Directors were present: President Elbert Bennett, Caldwell Co. Magistrate; President-elect Gary Moore, Boone Co. Commissioner; 1st Vice President Reagan Taylor, Madison Co. Judge/Executive; 2nd Vice President Phil Sammons, Boyle Co. Magistrate; and Immediate Past President David Nicholson, Jefferson Co. Circuit Court Clerk.
Others present were: Jim Henderson, Executive Director/CEO; Tim Sturgill, General Counsel; Karen Basham, Chief Financial Officer; Grant Satterly, Director of Financial Services; and Sonya Chesser, Executive Assistant/Events Manager.
President Bennett called the meeting to order at 11:20 a.m.
Motion made by Phil Sammons, seconded by David Nicholson, to approve the minutes of May 23, 2019 and June 3, 2019 meetings. Motion carried.
Ms. Basham presented and discussed the following financial reports: FY 2018/19 consolidated budget report for July 1, 2018 through May 31, 2019; statement of financial position as of May 31, 2019; statement of activities for July 2018 through May 2019; and the FY 2018/19 PAF budgets for all programs for period July 1, 2018 through May 31, 2019. She also presented copies of the credit card reports and the out-of-state travel report for the month of May 2019.
Motion made by Reagan Taylor, seconded by Gary Moore, to acknowledge receipt of the financial reports as presented. Motion carried.
Mr. Satterly presented and discussed the investment report for May 2019 including the security position changes for the month of May and his personal view of the economic outlook and summary for June 2019.
Motion made by Gary Moore, seconded by Reagan Taylor, to acknowledge receipt of the investment report and to approve the security position changes as presented. Motion carried.
President Bennett discussed having a note burning ceremony acknowledging the payoff of KACo's building loan. The board agreed to hold a note burning ceremony in conjunction with the KACo Board Director's quarterly meeting in September with a picnic style lunch setup outside at the back entrance of the building.
Mr. Henderson provided the executive committee with a written copy of his executive director's report and a copy of the quarterly program reports for June. The board agreed for KACo to host a gubernatorial candidates forum at its conference to be mediated by Mollie Bennett, granddaughter of President Bennett and/or other youth leader and to invite the other constitutional candidates to attend the Wednesday night reception. Judge Moore suggested allowing the candidates for Attorney General and Secretary of State to speak briefly.
Mr. Henderson requested approval of creating and posting a law enforcement specialist position.
Motion made by Phil Sammons, seconded by Gary Moore, to authorize the creation of a law enforcement specialist position and to advertise for the position at a salary grade of 18. Motion carried.
Judge Moore said once a law enforcement specialist is in place that staff monitor the losses over the next few years to determine the benefits of the position.
Judge Taylor emphasized that the hiring process remain consistent for all positions.
Mr. Henderson presented a sponsorship request from the Kentucky Infrastructure Coalition (KIC) to benefit counties as it relates to the legislative activity for motor fuels tax. He recommended sponsoring at the same level as the Kentucky League of Cities (KLC).
Motion made by Phil Sammons, seconded by David Nicholson, to sponsor $10,000 to the Kentucky Infrastructure Coalition subject to coordination with KLC. Motion carried.
Mr. Henderson provided a preliminary analysis on the total revenue and tax revenue for 117 counties for FY 2018. He said a salary survey on county positions is also being compiled. He will also survey the full board in terms of engagement and the type of information they would like to receive as a board member. Mr. Henderson has collected a list of vendors that KACo does business with and will forward that list on to the Executive Committee. He said letters of intention for KACo 2nd Vice President would be available on KACo's website after today and would be included in the next issue of County Line.
Judge Moore spoke to the National Sheriffs Association, in which they have kicked off a task force to look at healthcare in jails. He asked if KACo should designate someone on the task force. The board agreed for staff to find a suited individual to serve.
Motion made by Reagan Taylor, seconded by Gary Moore, to go into closed session to conduct a discussion or hearing which might lead to the appointment, discipline or dismissal of an individual employee as authorized by KRS 61.810(1)(f) at 12:13 p.m. Motion carried.
Motion made by Reagan Taylor, seconded by Phil Sammons, to return to open session at 12:33 p.m. No action was taken in closed session.
Judge Taylor recommended allowing more time for the executive committee to meet prior to the quarterly board meetings.
Mr. Nicholson asked Mr. Henderson to inquire of the Kentucky League of Cities and other similar associations as to the fees of their board(s).
The next regularly scheduled meeting will be held July 25 at noon.
Motion made by Reagan Taylor, seconded by Phil Sammons, to adjourn the meeting at 12:38 p.m. Motion carried.
