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The Kentucky Association of Counties (KACo) held an executive committee meeting in the Trillium Room of the Natural Bridge State Resort Park located at 2135 Natural Bridge Road in Slade, Ky. and via video teleconference, pursuant to proper notice given in accordance with KRS 61.826 and 2020 Ky. Acts ch. 73 sec. 1(8)(b), at 10:00 a.m. on Thursday, May 26, 2021.
The roll was called. The following Directors were present: President Reagan Taylor, Madison County Judge/Executive; President-elect Phil Sammons, Boyle County Magistrate; 1st Vice President Amy Milliken, Warren Co. Attorney; 2nd Vice President David Livingston, Scott County Magistrate; and Immediate Past President Gary Moore, Boone County Judge/Executive (via video teleconference).
Others present included: Jim Henderson, Executive Director/CEO; Tim Sturgill, General Counsel; Karen Basham, Chief Financial Officer; Temple Juett, Director of Insurance and Business; Beth Pleasant, Administrative Assistant; and Sonya Chesser, Executive Assistant to CEO/Director of Administrative Services.
President Taylor called the meeting to order at 5:09 p.m.
Motion made by David Livingston, seconded by Phil Sammons, to approve the minutes of the April 22, 2021 meeting as presented. Motion carried.
Mr. Henderson introduced employee, Beth Pleasant, to the board. Ms. Pleasant provided an overview of her job duties as administrative assistant within KACo's executive department. Ms. Pleasant began her career with KACo in 2017 as a customer service representative for the insurance department and advancing to provide administrative support to Ms. Chesser and make travel arrangements for board and staff.
Ms. Basham presented and discussed the following financial reports: statement of financial position as of April 30, 2021; consolidated budget report for period July 1, 2020 through April 30, 2021; statement of activities for period July 1, 2020 - April 30, 2021; FY 2020/21 PAF budget reports for period July 1, 2020 - April 30, 2021. She also presented the credit card reports and the out of state travel for the month of April 2021.
Motion made by Phil Sammons, seconded by Amy Milliken, to acknowledge receipt of the financial reports as presented. Motion carried.
Ms. Basham presented and discussed the investment report as of April 30, 2021 including the investment transactions for the month of April 2021. The Committee received a full listing of all of the Association's investments electronically.
Motion made by David Livingston, seconded by Amy Milliken, to acknowledge receipt of the investment report and ratify the investment transactions as presented. Motion carried.
Ms. Basham presented and discussed the FY 2021/22 draft budget.
President Taylor said the Committee will review the draft budget and consider it for approval at its next meeting.
Ms. Basham presented and discussed the 990 tax return for the board's review.
Mr. Henderson provided a brief executive director's report.
The next regularly scheduled meeting will be June 24th at 10 a.m. at the KACo offices.
Motion made by Amy Milliken, seconded by David Livingston, to adjourn the meeting at 5:49 p.m. Motion carried.
The Kentucky Association of Counties (KACo) held a special executive committee meeting at the Madison County Courtroom located at 101 West Main Street in Richmond, Ky. and via video teleconference, pursuant to proper notice given in accordance with KRS 61.823, 61.826, 65.312(3) and 2020 Ky. Acts ch. 73 sec. 1(8)(b), at 10:00 a.m. on Friday, June 11, 2021.
The roll was called. The following Directors were present: President Reagan Taylor, Madison County Judge/Executive; President-elect Phil Sammons, Boyle County Magistrate; 1st Vice President Amy Milliken, Warren Co. Attorney (via video teleconference); 2nd Vice President David Livingston, Scott County Magistrate; and Immediate Past President Gary Moore, Boone County Judge/Executive (via video teleconference).
Others present included: Jim Henderson, Executive Director/CEO; Karen Basham, Chief Financial Officer; Tim Sturgill, General Counsel (via video teleconference); and Sonya Chesser, Executive Assistant to CEO/Director of Administrative Services.
President Taylor called the meeting to order at 3:32 p.m.
Ms. Basham presented and discussed the FY 2021/22 proposed budget for approval.
Motion made by Amy Milliken, seconded by Phil Sammons, to approve the proposed FY 2021/22 budget as presented and to recommend final approval and adoption by the Board of Directors. Motion carried
Ms. Basham presented and discussed the FY 2021/22 program administration agreements between KACo and the following KACo programs: the Kentucky Association of Counties Insurance Agency, Inc.; the Kentucky Association of Counties Workers Compensation Self-Insurance Fund; the Kentucky Association of Counties All Lines Fund; the Kentucky Association of Counties Leasing Trust; and the Kentucky Association of Counties Unemployment Insurance Fund. The agreements are for a one-year term, beginning July 1, 2021 and ending June 30, 2022.
Motion made by Phil Sammons, seconded by Gary Moore, to approve the proposed FY 2021/22 program administration agreements as presented and to recommend final approval by the Board of Directors. Motion carried.
Mr. Henderson, giving the executive director's report, said he received positive feedback from several board members as to the value of the retreat that was held May 26 - 28 at Natural Bridge State Resort Park. He provided information relative to the upcoming NACo Conference.
Judge Moore outlined details about the NACo Conference.
The next meeting will be held June 24th at 10 a.m.
Motion made by Phil Sammons, seconded by Gary Moore, to adjourn the meeting at 4:09 p.m. Motion carried.
